HomeMicrosoft Outlook Tutorial

Hide the new mail envelope icon in Microsoft Outlook

1Hide envelope icon in Outlook - Step 1

By default, Microsoft Outlook will show an envelope icon in Windows' system tray (notification area) when new email messages arrive. As a visual cue, it also opens the new mail popup, which can be disabled. On top of that, Outlook will play the new mail sound (you can also disable or change the new mail sound!) You can keep all notifications, some of them, or selectively disable them.

2Hide envelope icon in Outlook - Step 2

Windows lets you show or hide system tray icons, and that's a valid approach. To do that, click on the arrow button next to the system clock and click Customize. When the Notification Area Icons window opens, find "Microsoft Outlook" in the list (there are two of them: the second one controls the icon that shows when Outlook is hidden when minimized). Pick "Hide icon and notifications" in the dropdown next to the yellow envelope, and click OK.

3Hide envelope icon in Outlook - Step 3

Note: the envelope icon appears flat and yellow, because I'm using Outlook 2016 for this tutorial. The steps are the same for Outlook 2010 and Outlook 2013, but the envelope will look different. The hide-to-tray feature and new mail desktop alert have also remained the same for the last three versions of an already mature product. In fact, most changes were cosmetic since 2010!

4Hide envelope icon in Outlook - Step 4

But Microsoft Outlook also controls whether or not it shows an envelope through the program settings. From Outlook's main window, click on File (top left corner), and select Options in the left column of Backstage view.

5Hide envelope icon in Outlook - Step 5

Select the Mail settings on the left, and scroll down to the Message arrival options. Uncheck the Show an envelope icon in the taskbar checkbox and click OK. The yellow envelope will no longer appear in the system tray!

Web browsers: Chrome Firefox Internet Explorer Opera Safari
OS & Devices: iPhone / iPad Kindle Fire tablet Mac OS X Windows 7
Software: iTunes MS Paint Photoshop WordPress
MS Office: Excel Outlook Word
Security: Bitdefender Malwarebytes Netgear Router
Websites: Amazon Facebook GoDaddy Google Twitter
Email: Rackspace Mail Outlook Mail


© 2016 Copyright in5steps.com - All rights reserved - Tutorial last updated on September 26, 2015 - About | Disclaimer | Sitemap | Contact