HomeMicrosoft Outlook Tutorial

Change how soon Outlook marks email messages as read

1Change when Outlook marks emails as read - Step 1

By default, Microsoft Outlook marks an email as read when you switch to another message. You can manually mark that previous email as unread by right-clicking on it, and choosing "Mark as Unread" - or by hitting the Ctrl+U keyboard shortcut with that message selected. (The Ctrl+Q hotkey marks the currently selected email(s) as Read.) But you can also make Outlook automatically mark messages as Read after a few seconds timer - my fave.

2Change when Outlook marks emails as read - Step 2

Note: these screenshots were taken in Outlook 2016, but the steps are the same in Outlook 2013 / Outlook 2010. To change when Outlook marks emails as read, click on the View tab in the optionally always-visible ribbon. Click on Reading Pane, and choose "Options" at the bottom. (The reading pane is the preview area that shows the content of a message when it's selected.)

3Change when Outlook marks emails as read - Step 3

Here's what the default reading pane settings look like (screenshot). To prevent Outlook from marking an email as read when you switch to a different message, uncheck the "Mark item as read when selection changes". My favorite configuration is to disable that option, and enable the one in Step 4 instead. If you uncheck the first and second option, Outlook will never mark an email as read / unread: you'll have to manually change your messages' read status.

4Change when Outlook marks emails as read - Step 4

To make Outlook automatically mark messages as read after a specific time delay, check the "Mark items as read when viewed in the reading pane" checkbox. Keep the 5 seconds default, or enter your own timer value. That setting allows you leave emails as unread as a reminder to get to them later: they're not automatically marked as read just because I opened them! And remember, you can still manually mark them as read sooner (Ctrl+Q).

5Change when Outlook marks emails as read - Step 5

Bonus Tip: the "Single key reading using space bar" option, enabled by default, is a nifty trick worth knowing about. Say, you just selected a message (not by double-clicking on it - single key reading only works in Outlook's main window). Now hit the spacebar on your keyboard: if the email has enough content to scroll, it will scroll. Otherwise, it will load the next message. Hit that spacebar every morning to go through all your unread's in seconds!

Cancel your Office 365 subscription Change Siri to a male voice on iPhone Change default credit card on GoDaddy Enable auto-complete that selects text